Extra Info – Local Services


Latest PharmOutcomes Update for Staffordshire Pharmacies

 

Contents:

  • CPPE Declaration of Competence (DoC) – am I being asked to re-train?
  • How do I confirm that I have completed a DoC
  • Locums, Service Enrolment and Doc
  • New DoC for EHC provision from April 1st
  • Changes to EHC modules for Staffordshire EHC service – come into effect April 1st
  • Observed Consumption for Methadone and Buprenorphine on PharmOutcomes from April 1st
  • Needle Exchange Service on PharmOutcomes from April 1st
  • Changes to Minor Ailments UTI and Impetigo from April 1st

 

CPPE Declaration of Competence (DoC) – am I being asked to re-train?

IMPORTANT INFO – Declaration Of Competence – You are not being asked to retrain or re-sit any e-assessments, this is simply a new way of recording your training (both CPPE and non CPPE training goes on to the DoC). The accreditation requirements continue to be set by local commissioners and they may be a mixture of CPPE learning and local requirements. If you are already accredited to deliver a service this does not change, simply confirm your accreditation using a DoC; if you are new to a service and now meet the requirements you can self-certify using the DoC.

To complete your DoC: On CPPE homepage you can either select the “Providing NHS and pharmacy services” pathway (the light blue box from the row of pathways across the home page) OR scroll down to the bottom of the CPPE home page and select Declaration of Competence from the Quick Links list.

Now click the Declaration of Competence box. Choose the service you want to produce the DoC for and click on the link. You can read through the information on there but to actually produce the DoC Click on step 4: This will generate your personalised Declaration of Competence and Qualifications certificate, which may be provided to commissioners and/or employers when required.

Your personalised PDF is pre-populated with any CPPE learning you have undertaken and any e-assessments passed. This information is a list of all of the CPPE learning and assessments you have completed which has been identified by Health Education England and CPPE as relevant to the service in question.

There will also be learning which has been specifically requested by local commissioners and may have been provided locally by other training providers. This should be added in the box titled   “Learning and assessment completed from other providers (please print off and list)”

Please note that at this time you cannot type into the PDF so you will need to print it off and write details of your other training in the box. In the future it is intended that the document will be an iPDF so you can add the information and save your DoC before printing it off for signing. You MUST sign the DoC for it to be complete.

How do I confirm that I have completed a DoC?

For most services, where a DoC is required, the PharmOutcomes modules for that service will include an enrolment module. Remember the pharmacy can use a single log-on for PharmOutcomes but when a particular entry is made on the system the pharmacist is required to enter their details on the enrolment module for the service.

To prepare for service enrolment; the process is two stage:

Step 1 – is to allow the CPPE system to talk to PharmOutcomes. Log into the CPPE website www.cppe.ac.uk Select the “My CPPE” box. Scroll down to the PharmOutcomes section. Click on “Edit details” . Tick box to allow data to be shared with PharmOutcomes and then “Save”.

Step 2 – is to enrol within the PharmOutcomes system. Log into PharmOutcomes and go on to the service you want to deliver, within the module enter your name and click on “enrol me”. If you have already authorised CPPE to talk to PharmOutcomes the system will know the date you downloaded the DoC and you are then required to enter the date that you signed the DoC. Once you confirm this and click to enrol and the system will then allow you to continue and deliver the service.

The Observed consumption service is slightly different from this – information on this is to be found later in this newsletter.

Locums, Service Enrolment and Doc

Enrolment on PharmOutcomes is per service and so when you enrol to deliver a service in a pharmacy, if you then go to work in another pharmacy, when you go onto PharmOutcomes you should find that the system has remembered that you are enrolled to provide that service. In other words you enrol once per service and then your name appears in a dropdown list of pharmacists.

 

New DoC for EHC provision from April 1st 2015.

From April 1st you will be asked to follow the procedure above to record your EHC DoC, and as stated above the accreditation requirements have not changed nor are you being asked to resit your e-assessments unless they would be due for renewal at this time anyway.

 

Changes to EHC modules for Staffordshire EHC service – come into effect April 1st 2015.

The PharmOutcomes modules have been updated following some learning from the first 6 months of using PharmOutcomes for Staffordshire EHC. There is no change to pharmacy accreditation, pharmacist requirements nor payments for the service. The changes are to streamline the process and avoid having multiple registrations for repeat supplies, we have separated the registration and consultation part of the process, the new structure is outlined below:

Recording EHC Consultations – 3 actions to complete per client:

You can continue to use the Pro-Forma and add the info to PharmOutcomes as soon as possible afterwards or you can input the info directly into the PharmOutcomes system.

  • Every patient you see in your pharmacy needs to be registered on PharmOutcomes (Patient Registration module). You are required to enter patient’s name, D.O.B and post-code onto PharmOutcomes, this information is used to link the patient registration and EHC consultation and supply modules. Please be aware that this information will NOT be shared with commissioners so the service remains completely confidential (any report sent to commissioner uses patient initials only).
  • EHC Stage 1 – Consultation: In this module enter details of the consultation and if the client is eligible for EHC provision you will then go on to complete the final module. This stage triggers a consultation fee.
  • EHC Stage 2 – LNG 1500mg Supply or EHC Stage 2 – UPA 30mg Supply: You must select the module appropriate to the drug to be supplied and complete this final stage to record details of the supply. This stage triggers payment for the medication supplied.

(Please Note – Confidential Service: Patient Data Recording Requirements: You are supplying a POM medicine to a patient and the PGD requires you to record the supply and also encourages use of PMR. The service is confidential but is not anonymous; you need to have accurate clinical records for individuals who are accessing the EHC service)

Observed Consumption for Methadone and Buprenorphine on PharmOutcomes from April 1st 2015

One Recovery require the lead pharmacist at every pharmacy and also the lead technician or nominated pharmacist (if there is one at your pharmacy) to compete the DoC to show they have completed the CPPE distance learning course “Substance Use and Misuse” (August 2006 or newer version) or have previously completed “Opiate treatment: Supporting pharmacists for improved patient care” – this information will automatically be recorded in your DoC.

You may also record information on any local training attended in the “learning and assessment completed from other providers” section of the DoC

This is recorded on PharmOutcomes in the Observed Consumption – Pharmacy Sign Up Module and rather than an enrolment module, this time it is in the form of a series of questions for you answer to confirm that your pharmacy is ready to deliver this service.

Recording Observed Consumption Service– 2 actions to complete per prescription:

  • Every client you see in your pharmacy needs to be registered on PharmOutcomes the first time that you take him or her on as a client and you do this using the Observed Consumption – Client Registration module.
  • Observed Consumption – Supervision. At the end of the prescription you need to enter the information onto PharmOutcomes. This is done once for the prescription, i.e. a once only entry at the end of the prescription and NOT a daily entry for each script. This triggers a payment for every supervised dose.

Needle Exchange Service on PharmOutcomes from April 1st 2015.

This service is continuing in the pharmacies who already have a contract to deliver Needle Exchange.

Recording Nx Service– 2 modules to complete for this service:

  • Every client you see in your pharmacy needs to be registered on PharmOutcomes the first time that you take him or her on as a client and you do this using the Nx – Client Registration module. They will be assigned a unique client identifier which will be their initials (2-4) and date of birth (ABdd/mm/yy) or if they do not wish to give date of birth their initials and denied (ABDENIED)
  • Month end return to be completed using the Nx – Supply module

Changes to Minor Ailments UTI and Impetigo from April 1st 2015.

These modules have only been live for a short while we have changed the minor ailments UTI and Impetigo to reflect learning from other services. There is no change to pharmacy accreditation, pharmacist requirements nor payments for the service. The changes are to streamline the process and avoid having multiple registrations for repeat supplies, we have separated the registration and consultation part of the process, the new structure is outlined below:

Recording Minor Ailments UTI and Impetigo Consultations – 3 actions to complete per client:

You can continue to use the Pro-Forma and add the info to PharmOutcomes as soon as possible afterwards or you can input the info directly into the PharmOutcomes system.

  • Every patient you see in your pharmacy needs to be registered on PharmOutcomes (Minor Ailments PGD – Patient Registration module). You are required to enter patient’s details onto this module and the information will be stored so that if the patient re-presents the information is available.
  • Stage 1 – Consultation: In this module enter details of the consultation and if the client is eligible for medication provision you will then go on to complete the final module. This stage triggers a consultation fee.
  • Stage 2 –Supply; you must choose the module which applies to the medication supplied and complete this final stage to record details of the supply. This stage triggers the remainder of the consultation fee along with payment for the medication supplied (less any prescription fee collected)

 

Contact LPC for questions about the service on PharmOutcomes and for password resetService Specific Information for completing Declaration of Competence (DoC) in Staffordshire

 

Staffordshire EHC service

The commissioners require you to pass the CPPE e-assessments in EHC and safeguarding every 3 years.

You should have a valid DBS certificate.

You will be required to complete a DoC with this information from 1st April 2015

 

Staffordshire Observed consumption of methadone and buprenorphine from April 1st 2015

One Recovery require the lead pharmacist at every pharmacy and also the nominated pharmacist (if there is one at your pharmacy) to compete the DoC to show they have completed the CPPE distance learning course “Substance Use and Misuse” (August 2006) or have previously completed “Opiate treatment: Supporting pharmacists for improved patient care” – this information will automatically be recorded in your DoC.

You may also record information on any local training attended in the “learning and assessment completed from other providers” section of the DoC

.

Minor Ailments PGD South Staffordshire

You are required to have either attended the original PCT training and passed their assessment; to have worked through the training pack sent to you and passed the assessment; or for new accreditations you should work through the training pack now available for download on the LPC website and be confident that you could answer the assessment questions. Whichever training route you used this is the information that should be added into the “learning and assessment completed from other providers” section of the DoC